The health, safety and wellbeing of our students, staff and visitors is always our primary concern. Measures are in place to manage the risk of Covid-19 transmission for organised meetings, events and accommodation at University of Hull.

In accordance with the University’s Health and Safety protocols, all buildings have appropriate COVID-19 secure measures in operation, including risk assessments and practices such as queue management and one way systems.

Guidance

As always, we would remind you that social distancing, the wearing of face coverings and associated Government and local Guidance should be followed at all times.

• Hands – sanitisation provision is available across the campus
• Space – follow appropriate social distancing guidance measures on site – 1m+ for University teaching spaces, 2m for all other areas including meeting rooms and communal spaces
• Face – face coverings to be worn in communal areas across campus – unless exempt – and when seated in a ventilated room or indoor space with less than 2m between you and another person.

Safety measures

The University is following the most recent guidance provided by Government and is informed by the Government roadmap out of lockdown.

We are working with Public Health England and the local authority to closely monitor the easing of Government restrictions to ensure that the hosting of events, conferences and residential activities is risk assessed and carried out in a compliant and safe way.

In line with current UK government advice, and University protocols we have taken the following safety steps to help reduce the transmission of Covid-19.

Meeting rooms and venues

• NHS test and trace QR scan codes in the entrances of our commercial facilities including conference venues and cafés.
• Seating for your event to conform to University guidelines of a minimum 2 metres.
• Face coverings worn in all communal areas (unless exempt)
• At >2mtr separation, the wearing of a face covering is optional.
• One way system and markings in place throughout the building to ensure social distancing when moving around common areas.
• Assigned building and room entrance and exit points where appropriate – follow signage.
• All rooms provided with fresh air flow in accordance with government recommendations either via mechanical ventilation or opening of windows.
• Additional deep cleaning and sanitisation of touchpoints, including IT/AV equipment by cleaning staff
• Meeting rooms locked and secured following pre-event sanitisation
• Reception desk screens and mandatory hand sanitisation points
• Digital first – removing paper from our communication trails
• Social distancing in reception, hallway and access areas with floor-markers in place
• Show arounds and client visits only permitted when our venues are not otherwise in use
• Removal of conference stationary and hand-held microphones
• At the end of your meeting we ask that visitors seated closest to the exit door leave first and that guests seated furthest from the exit leave last, in order of seating.

Catering and hospitality

• All catering staff wear face coverings when delivering and serving hospitality
• Separate hospitality venue assigned for the serving of refreshments, where available
• Individually plated meals for our guests (rather than shared platters) to minimise touch points
• Tea and coffee and other refreshments served in individual portions/containers to minimise touch points
• Catering items served in prewrapped or sealed containers where possible

Accommodation

• Flat occupancy of commercial and temporary accommodation limited to safe levels to minimise transmission
• Covid testing advice and services for University of Hull students and staff on campus
• Social distancing in communal areas – reception, hallways, kitchens and access areas with floor-markers in place
• One way system and markings in place (where practicable) throughout the building to ensure social distancing when moving around common areas.
• Hand sanitisation points in block entrance
• Additional daily sanitisation of touchpoints in residence blocks

Fire

In the event of a fire alarm everyone must follow the normal evacuation procedure and quickly, but calmly, leave the building by the nearest exit. The evacuation takes precedent over any physical distancing requirements.